It is the recommendation of Fleet Services to purchase one (1) Toro Groundmaster 4000-D Mower, one (1) Toro Groundmaster 7210 Mower with Recycler Kit, and one (1) Toro Sand Pro 5040 Ballfield Groomer in the amount of $169,232 from Professional Turf Products, L.P. through Sourcewell Contract No. 301121-TTC. Fleet Services and Purchasing have reviewed multiple Cooperative Contract quotes and found this to be the best value for the City.
The Toro Groundmaster 4000-D Mower is a scheduled replacement from FY2022-23 in Parks and Recreation and will be used to mow large open areas in City parks. The Toro Groundmaster 7210 Mower with Recycler Kit is a fleet addition in Parks and Recreation and will be used to maintain newly acquired properties such as the Collin Creek Park site and the Harrington Park improvements. The Toro Sand Pro 5040 Ballfield Groomer is a scheduled replacement from FY2021-22 in Parks and Recreation and is used to level and fill holes on baseball and softball fields for league and tournament games.
The purchase of these units is necessary for the following reasons:
1. These units are essential to this department’s daily operations and are required to maintain current service levels.
2. The old units are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above units.
3. If these units are not replaced, additional maintenance costs will be incurred and the salvage values will be greatly depreciated. In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs. If the Toro Groundmaster 7210 Mower with Recycler Kit is not purchased, equipment will not be available for staff to maintain recent park additions to the City.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (Sourcewell Contract No. 301121-TTC and the City of Plano Internal Contract No. 2023-0613-O)