It is the recommendation of Fleet Services to purchase four (4) Flatbed Body Trucks and six (6) Service Body Trucks in the amount of $907,624 from Silsbee Ford through TIPS Contract No. 210907. Fleet Services and Purchasing contacted multiple vendors for Cooperative Contract quotes and this vendor was the only responsive bidder.
These units are scheduled replacements from Capital Outlay FY2022-23. Flatbed body trucks and service body trucks are standard operation crew vehicles used in street, signage, utility, parks, and right-of-way operations and maintenance. The trucks allow City of Plano crews to store and haul critical tools and gear to jobsites.
The purchase of these units is necessary for the following reasons:
1. These units are essential to these departments’ daily operations and are required to maintain current service levels.
2. The old units are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above units.
3. If these units are not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated. In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (TIPS Contract No. 210907 and the City of Plano Internal Contract No. 2023-0507-O)