To approve the purchase of Motorola APX Portable Radios, charging banks, and mobile radios for the Animal Services Department in the amount of $110,123 from Motorola Solutions, Inc. through an existing contract; and authorizing the City Manager to execute all necessary documents. (DIR Contract No. DIR-TSO-4101) Approved

Animal Services currently uses Motorola APX Portable Radios. Motorola Solutions, Inc. is a sole source vendor for the APX 6000. It is the recommendation of Technology Solutions and Animal Services to purchase thirteen (13) replacement radios, three (3) charging banks, and nine (9) mobile radios. 

This purchase is needed to replace equipment that has reached its manufacturer's end of life and will no longer be supported. If this equipment is not replaced, the ability of Animal Services Officers to communicate with departmental dispatchers as well as Public Safety Communications will be impacted.  Additionally, any future failure of the equipment would leave the department short on radios because the manufacturer will no longer provide replacement parts, repair service, or other support.

The City is authorized to purchase from the State Contract list pursuant to Chapter 271 Subchapter D of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (DIR Contract No. DIR TSO-4101 and City of Plano Contract No. 2023-0666-O)

Funding for this item is available in the 2022-23 Non-Public Safety Portable Radio Sub-ERF Budget. This request is for the replacement of Motorola APX Portable radios, charging banks, and mobile radios. The estimated purchase amount for this item is $110,123 and the total budgeted amount was $129,121. The estimated remaining balance of $18,998 will be used for future Non-Public Safety Radio Replacement purchases.

Approval of this agenda item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.