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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 10/23/2023 | | DEPARTMENT: | Engineering-Facilities | | DIRECTOR: | B. Caleb Thornhill, P.E., Director of Engineering | | AGENDA ITEM: | Generators and Automatic Transfer Switches | | RECOMMENDED ACTION: | Purchase from Existing Contract |
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| | | | | | | | ITEM SUMMARY To approve the purchase of Generators and Automatic Transfer Switches for the Engineering Department in the estimated amount of $5,867,795 from Loftin Equipment Co. through existing contracts; and authorizing the City Manager to execute all necessary documents. (HGAC Contract No. GE02-20 and BuyBoard Contract No. 657-21) Approved |
| | | | | | | | BACKGROUND To purchase generators for the Facilities division in the estimated amount of $5,867,795 from Loftin Equipment Co through existing contracts (HGAC #GE02-20) (Buy Board #657-21). During recent winter storms the City of Plano identified several locations that either need generators to meet increased demand or need replacements for generators at the end of their life expectancy. Due to current extensive lead times for this equipment, the City of Plano is seeking to purchase this equipment utilizing existing cooperative purchasing contracts. Presently, if approved, this equipment will be delivered in the fall of 2024. The installation of the generators will be bid out separately.
Expenditures listed by location:
HGAC Buy Board
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1
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Shiloh Pump Station
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FAC-F-7472
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CMF
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54563
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$ 205,791.00
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N/A
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2a
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Ridgeview Pump Stn (Generator)
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FAC-F-7328
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CMF
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54546
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$ 2,344,263.00
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N/A
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2b
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Ridgeview Pump Stn (Switchgear)
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FAC-F-7328
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CMF
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54546
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N/A
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$ 868,972.00
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3
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Oak Point Recreation Center
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FAC-F-7612
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CMF
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54560
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$ 650,331.00
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N/A
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4
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Carpenter Park Recreation Center
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FAC-F-7611
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CMF
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54557
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$ 302,151.00
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N/A
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5
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Fire Training Center
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FAC-F-7613
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CMF
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54537
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$ 173,687.00
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N/A
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6
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Plano Event Center
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FAC-F-7438
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CMF
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54526
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$ 896,752.00
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N/A
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7
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Municipal Center
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FAC-F-7607
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CMF
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54559
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$ 145,702.00
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N/A
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8
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Parkway Service Center Tower
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FAC-F-7606
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CMF
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54555
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$ 54,158.00
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N/A
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9
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Schoolhouse Tower
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FAC-F-7604
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CMF
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54547
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$ 48,251.00
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N/A
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10
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Joint Use Facility
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FAC-F-7608
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CMF
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54558
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$ 71,274.00
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N/A
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11
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Fire Station 11
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FAC-F-7451
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CMF
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54542
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$ 49,507.00
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N/A
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12
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Police Department
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FAC-F-7605
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CMF
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54545
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$ 56,956.00
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N/A
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GRAND TOTAL
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$ 5,867,795.00
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The existing generators at the Municipal Center, Parkway Services Center Tower, Schoolhouse Tower (435 W. Spring Creek Parkway), Joint Use Facility, Fire Station 11 and Shiloh Pump Station are at the end of their life expectancies and must be replaced. The generators at Oak Point Recreation Center, Carpenter Park Recreation Center, Plano Event Center and Fire Training are being added to support the operations of the facility in the event of a power failure.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Local Government Code; and by doing so, satisfies any State Law requiring local governments to seek competitive bids for items. (HGAC GE02-20, BuyBoard 657-21, City of Plano Internal Contract No. 2024-0032-O) |
| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item is available in the 2023-24 Capital Maintenance Fund. The purchase of Automatic Transfer Switches and generators for twelve (12) facilities, in the total estimated amount of $5,867,795, will leave a balance of $2,622,395 for future project expenditures.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. |
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