Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 11/27/2023
DEPARTMENT:Municipal Court
DIRECTOR:Paul McNulty, Chief Municipal Judge
AGENDA ITEM:Municipal Court Security Guards
RECOMMENDED ACTION:Award/Rejection of Bid/Proposal

ITEM SUMMARY

RFB No. 2023-0505-AC for a one (1) year contract with five (5) one-year automatic renewals for security personnel services for the Municipal Court to Investigation Technologies, Inc., dba International Investigators, in the estimated annual amount of $102,400; and authorizing the City Manager to execute all necessary documents. Approved

BACKGROUND

The contract is for two security guards to man the security checkpoint for all persons entering the Raymond Robinson Justice Center. The security checkpoint will be operational all hours that the building is open to the public. The security guards man a walk-through metal detector, an x-ray scanner for parcels and large objects and hand-held magnetic wands for personal examinations.

 

This contract was secured through a Request for Bid. The City received five (5) bids. Applied Operations Security, CSC Security Services Corporation, Good Guard Security, Inc., Investigation Technologies, Inc., dba International Investigators, and North American Security Service. The recommendation is to award this bid to Investigation Technologies, Inc., dba International Investigators as submitting the lowest responsive and responsible bid.

 

The contract with be for one (1) year with five (5) one-year automatic renewal periods. Estimated cost for the first year is approximately $102,400.00. The amount of future annual renewals may be increased by the same amount as shown in the mean hourly wage for Occupation Code 33-9032 Security Guards in the Dallas-Plano-Irving Metropolitan Division published by the U.S. Bureau of Labor Statistics Occupational Employment Statistics Program.

 

Failure to award this contract will result in there being no one to operate the single entry point security station in the Raymond Robinson Justice Center. This would expose the Court Clerks, City Prosecutors, Judges, and citizens to possible threats by a person unhappy with the operations of the Municipal Court of Record, staff and magistrates. Previous security guard operations have successfully detected and prevented the introduction into the Courthouse of knives, firearms, and other contraband.

FINANCIAL SUMMARY/STRATEGIC GOALS

This item approves a one (1) year contract with five (5) automatic renewals for security personnel services at the Raymond Robinson Justice Center.  The estimated cost for FY 2023-24 is $68,267, which will leave a remaining fiscal year balance of $77,291 for additional expenditures. The total estimated cost for future years is $546,133. Future expenditures are dependent on contract renewals in the estimated amounts of $102,400 per year in FY 2024-25 through FY 2028-29 and $34,133 in FY 2029-30. Expenditures will be made in the Building Security Fund within the approved budget appropriations for each year of the contract. 

 

Approval of this contract relates to the City's Strategic Plan Critical Success Factor of Excellent, Innovative and Accountable City Government. 

ATTACHMENTS:
DescriptionUpload DateType
2023-0505 Recap11/14/2023Bid Recap