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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 11/27/2023 | | DEPARTMENT: | Public Works | | DIRECTOR: | Dan Prendergast, Director of Public Works | | AGENDA ITEM: | Approve an increase in the amount of $737,929 for Arterial Concrete Repair Hedgcoxe Road - Legacy Drive to Custer Road, Project No. 7513 | | RECOMMENDED ACTION: | Approval of Change Order |
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| | | | | | | | ITEM SUMMARY To approve an increase to the current awarded contract amount of $3,296,285 by $737,929, for a total contract amount of $4,034,214, for Arterial Concrete Repair Hedgcoxe Road - Legacy Drive to Custer Road, Project No. 7513, from HQS Construction, LLC for the Public Works Department; and authorizing the City Manager to execute all necessary documents. (Contract No. 2022-0460-B; Change Order No. 1) Approved |
| | | | | | | | PREVIOUS ACTION/PRESENTATION On June 27, 2022, City Council awarded a bid in the amount of $3,296,285 for Arterial Concrete Repair Hedgcoxe Road - Legacy Drive to Custer Road, Project 7513 to HQS Construction, LLC. |
| | | | | | | | BACKGROUND This change order will allow the remaining work to be completed on Hedgcoxe Road. In order to expedite projects, staff uses road condition scores to estimate the amount of pavement repair needed on a project. Staff’s goal is to fall within 15 to 20 percent above or below the estimated quantity at the end of the project. In addition, the original project was designed in the fall of 2021 and further deterioration of Hedgcoxe Road occurred prior to completing construction which increased the quantity of work that needs to be completed.
The change order also allows the approval of requested unit price increases to complete the remaining work. Staff evaluated the unit price increase requests with current unit prices from projects that recently bid to ensure the project is still a good value to the city.
If this project is not awarded at Council, these areas will not be repaired, which will result in elevated maintenance and replacement costs in the future. The remaining section of Hedgcoxe Road will need to be rebid at higher unit prices and the overall construction time will be significantly delayed along with the overlay planned for this section of Hedgcoxe Road. |
| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item is available in the 2023-24 Street Improvements CIP. The first change order for the Arterial Concrete Repair Hedgcoxe Road - Legacy Drive to Custer Road project, in the total estimated amount of $737,929, will leave a balance of $1,150 for future expenditures.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. |
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