This contract is for scheduled re-occurring median and right-of-way mowing, re-occurring proactive tree maintenance, litter collection, and annual mulch maintenance at various locations throughout the city along multiple high traffic thoroughfares. The locations have been mapped and labeled Group B. Group B is comprised of 8 locations totaling 114.81 acres and includes: Communications Pkwy, Legacy Dr, Parker Rd, Parkwood Blvd, Plano Pkwy, Preston Meadow Dr, Tennyson Pkwy/Archgate Dr, and Windhaven Pkwy.
This evaluation was completed using the competitive sealed bid process. The City received five bids.
It is the recommendation of Plano Parks and Recreation to award 2024-0012-AC, Median and Right-of-Way Mowing, Group B, to Carruthers Landscape Mgt., Inc., the lowest, responsive, and responsible bidder. The estimated annual expenditure is $151,800.
The initial contract term for Group B is one (1) year with five (5) one-year automatic renewals for a potential of a six (6) year contract. If all renewals are exercised, the total expenditure will be $910,800. Performing this service contractually versus in-house will save the city $106,706.77 annually.
Failure to award this contract would result in numerous medians and rights of way becoming non-compliant with City of Plano municipal codes and ordinances for weeds, rubbish, and traffic visibility. This could lead to increased traffic hazards.