To approve a decrease to the current awarded contract amount of $1,974,550 by $772,559, for a total contract amount of $1,201,991, for Arterial Concrete Pavement Maintenance Requirements Contract - 2021, from Alvand Construction, Inc., dba Advance Contracting Group, for the Public Works Department; and authorizing the City Manager to execute all necessary documents. (Contract No. 2021-0559-ER; Change Order No. 1) Approved

This close out change order is for a reduction in quantities of contract items that were not used to complete the Arterial Requirements Project. The initial term of the contract was executed in November 2021 and expired in December 2023. Under Special Conditions stated in the contract, the City has the right and option to extend the period of the Contract up to two (2) additional periods. Due to two work orders not being completed within the required number of working days from the issuance of the work order, the City, in partnership with the Contractor, opted not to renew for the additional two periods. The project is based on arterial concrete repair work orders that may be issued throughout the City of Plano. The remaining funds will be used on a future arterial requirements project.

If this close out change order is not approved at Council, the City will not be able to utilize the remaining funds on a future project.

This item approves the first change order in the contract with Alvand Construction, Inc. for construction services for the Arterial Concrete Pavement Maintenance Requirements Contract - 2021 project.  The first change order, reducing the current contract by an estimated $772,559, will leave a project balance of $2,000,000 for future street project expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government.