Public Works recommends the bid for the Arterial Concrete Repair Legacy Drive – Coit Road to Custer Road project, be awarded to XIT Paving and Construction Inc. in the amount of $3,994,650, to be accepted as the lowest responsive and responsible bid for the project, conditioned upon timely execution of all necessary documents. A total of 864 vendors were notified of the bid, four (4) submitted a “No Bid” and five (5) bids were submitted.

This project involves the repair of 22,000 square yards of arterial concrete street, 50,000 square feet of sidewalk and 102 barrier free ramps along a 2-mile stretch of Legacy Drive, Coit Road and Custer Road.

Public Works employs three options for different types of pavement repair needs. City staff typically handle smaller isolated repairs of significantly damaged street, sidewalk and alley paving. Utilizing city crews for these areas is more cost-effective than a third party due to costs of mobilization and economy of scale. Next, the Department utilizes Requirements Projects that are location based work orders to address moderate sized areas of disrepair. Staff creates work orders for these areas with higher quantities of concrete repair and traffic control than city crews are able to address. Staff also inspects the third party construction activities to ensure the work is performed to city specifications. Finally, larger areas of repair such as this project, are bid as separate arterial rehabilitation projects and neighborhood zone rehabilitation projects that cover several miles of infrastructure. Once concrete repairs are complete, a future thin overlay is planned for this roadway.

Public Works staff continually evaluate both the effectiveness of our street projects and feasibility to do more work with Public Works staff. At this time, sufficient yard/storage space, staff space, and equipment is not available for city staff to perform.

Funding for this item is available in the 2023-24 Street Improvements CIP and is planned for future years, as well.  Awarding construction services for the Arterial Concrete Repair Legacy Drive - Coit Road to Custer Road project, in the total amount of $3,994,650, will leave a current year balance of $599,400 for future project expenditures.

Approval of this item supports the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.