On November 22, 2022, a subgroup of the Collaborative Arts of Plano presented to Council a request for a Cultural Arts Plan to be developed to advance our City’s arts and cultural resources. After the November 22, 2022, Council meeting, the City Manager vowed to meet with the subgroup every six weeks to update the subgroup regarding the process and scope of work for the consultant regarding the Cultural Arts Plan. Staff also researched other cities' plans to ensure Plano’s plan would be unique to Plano and all-encompassing.
In the City of Plano’s Comprehensive Plan, the Arts & Culture Policies AC1- AC8 were deemed as priorities under the Social Environment and Sense of Community. Working with the Consultant and our diverse community, the Cultural Arts Plan will create the building blocks and roadmap to accomplish all eight of the actions in the Comprehensive Plan by:
- Conducting a market study of Plano’s residents to determine audience.
- Programming preferences, ensuring that the sample of any statistical research is reflective of the community’s demographics.
- An extensive and critical review of the current state of the arts and culture in Plano, including analysis of the City’s comprehensive plan and other relevant documents to understand the policy environment for arts and culture in Plano.
- Community input opportunities will be robust, and inclusive and offer diverse ways to gather input and to review and confirm analysis.
- Forecasting future needs, opportunities and trends.
- Analyzing public art and identifying gaps.
- Analyzing our Cultural Art Grants programming and making recommendations based on our future goals.
- Assigning goals and responsibilities with a recommended schedule of completion for the first 5 years.
The Special Projects Department collaborated with the Procurement Division of the Finance Department, the Cultural Arts Committee Liaison in the Budget Department, and the Arts & Events Supervisor in the Parks and Recreation Department to develop a Request for Qualifications (RFQ) for consultant services. The City received seven (7) responsive proposals that were evaluated by a four (4) staff member evaluation committee. The evaluation committee then interviewed the highest-ranked proposer.
After the interview and follow-up meetings regarding the scope of work, the evaluation committee deliberated. The evaluation committee recommends an award to The Cultural Planning Group, LLC, in the estimated amount of $297,520.
Failure to award this contract will delay the creation of the Cultural Arts Plan until the next fiscal year.