RFB No. 2023-0693-ER for an initial term of $2,443,200 or two (2) years, whichever occurs first, with two (2) City optional renewals for Residential Alley Repairs Requirements Contract - 2023, Project No. PW-S-00050, for the Public Works Department to Urban Infraconstruction, LLC in the amount of $2,443,200 for each term; and authorizing the City Manager to execute all necessary documents. Approved

Public Works recommends the bid for the Residential Alley Repairs Requirements Contract – 2023 contract be awarded to Urban Infraconstruction, LLC, for the initial term of $2,443,200, or two years, whichever occurs first, with two City optional renewals; to be accepted as the lowest responsive and responsible bid for the project, conditioned upon timely execution of all necessary documents. A total of 864 vendors were notified of the bid, four (4) submitted a “No Bid” and two (2) responsive bids were submitted.

For each contract term, this project involves the repair of 18,500 square yards of residential concrete alley and street pavement, 4,000 square feet of sidewalk and 84 barrier free ramps, located in various locations throughout the City of Plano.

Public Works employs three options for different types of pavement repair needs. City staff typically handle smaller isolated repairs of significantly damaged street, sidewalk, and alley paving. Utilizing city crews for these areas is more cost-effective than a third party due to costs of mobilization and economy of scale. Next, larger areas of repair are bid as separate contracts such as neighborhood zone rehabilitation projects and arterial rehabilitation projects that cover several miles of infrastructure. Finally, requirements projects, such as this one, are location based work orders that address moderate sized areas of disrepair. Staff creates work orders for these areas with higher quantities of concrete repair and traffic control than City crews are able to address. Staff also inspects the third party construction activities to ensure the work is performed to City specifications.

Public Works staff continually evaluate both the effectiveness of our street projects and feasibility to do more work with Public Works staff. At this time, sufficient yard/storage space, staff space, and equipment is not available for City staff to perform larger pavement rehabilitation projects, such as this requirements project, and still address isolated areas for repair that cost the City more for private contractors to complete.

If this project is not awarded at Council, these areas will not be repaired, which will result in elevated maintenance and replacement costs in the future. In addition, existing ADA compliance issues will not be repaired, leaving pedestrian facilities in an unsafe condition.

Engineer’s estimate for this project is $2,548,000.

Funding for this item is available in the 2023-24 Capital Maintenance Fund and is planned for future years, as well.  Award of the Residential Alley Repairs Requirements Contract - 2023 has an initial term of two (2) years or $2,443,200 and two (2) City optional renewals of the same term, for an estimated total amount of $7,329,600 if all renewal options are exercised.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.