Staff worked with the original vendor through 2022 and 2023 and then, in late October 2023, the vendor provided notice that they cancelled the order. Due to the vendor’s inability to provide this unit, the Public Works Department requests the award be rescinded thereby allowing the purchase of a truck through a cooperative purchasing program.
It is the recommendation of Fleet Services to purchase one (1) Six Yard Dump Truck in the amount of $117,969 from Southwest International Trucks through BuyBoard Contract No. 723-23. Fleet Services solicited multiple Cooperative Contract quotes, and this vendor was the only responsive, responsible bidder.
This unit is an unscheduled replacement of a dump truck assigned to Streets. This unit is used for street, alley, and sidewalk repair as well as sanding operations to control ice during freezing weather.
The purchase of this unit is necessary for the following reasons:
- The old unit was removed from service due to a damaged frame that is not repairable.
- This unit is essential to the department’s daily operations and is required to maintain service levels.
- The absence of this unit has resulted in reduced efficiency of repair work.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 723-23 & the City of Plano Contract No. 2024-0236-O)