Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 2/12/2024
DEPARTMENT:Engineering-Facilities
DIRECTOR:B. Caleb Thornhill, P.E., Director of Engineering
AGENDA ITEM:Purchase of furniture for the Public Works Department
RECOMMENDED ACTION:Purchase from Existing Contract

ITEM SUMMARY

To approve the purchase of office furniture for the Public Works Department through the Engineering - Facilities Division in the estimated amount of $172,240 from Texas Furniture Source, Inc. through an existing contract; and authorizing the City Manager to execute all necessary documents. (Omnia Contract No. R191804 and BuyBoard Contract No. 667-22) Approved

BACKGROUND

The Purchasing Department accepted bids on January 18, 2024 for the Public Works Furniture Project to furnish and install new furniture for newly acquired lease space, 625 Digital Drive.

 

The lowest responsive and responsible bid was submitted by Texas Furniture Source, Inc, in the amount of $172,240. There were a total 6 vendors notified of this project. Four (4) bidder’s bids were received for the project as shown in the attached bid recap.

 

The new furniture is required for the new lease space for the expanding Public Works department personnel to utilize the space to perform their normal duties. If not approved, Public Works will not have sufficient work space to perform their normal job requirements.

 

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Local Government Code; and by doing so, satisfies any State Law requiring local governments to seek competitive bids for items. (Omnia - R191804 and BuyBoard 667-22).

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2023-24 Capital Maintenance Fund.  The purchase and installation of furniture for the lease space at 625 Digital Drive, in the total estimated amount of $172,240, will leave a balance of $196,770 for future expenditures.

 

Approval of this item supports the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.

ATTACHMENTS:
DescriptionUpload DateType
Recap2/2/2024Cooperative Quote Recap