It is the recommendation of Fleet Services to Purchase two (2) Ventrac Tractors, one (1) Utility Vehicle, one (1) Greens Roller, one (1) Turf Sprayer, and one (1) Sweeper in the amount of $279,131 from Professional Turf Products through BuyBoard Contract No. 706-23 and Sourcewell Contract No. 031121-TTC.
Five (5) units are scheduled replacements from Capital Outlay FY2023-24 in Parks and Recreation. One (1) Ventrac Tractor will be assigned to Grounds Maintenance District #2 and be used to edge and blow sidewalks in neighborhood parks and trails. The Utility Vehicle will be assigned to Athletic Fields Maintenance and will be used to set up athletic fields by transporting items such as trash cans, player benches, small goals, bleachers, and paint machines. The Greens Roller will be assigned to Golf Course Maintenance and will be used to maintain golf putting greens. The Turf Sprayer will be assigned to Grounds Maintenance District #1 and will be used for chemical applications at parks and to spray right of ways. The Sweeper will be assigned to Sports Turf Maintenance Services and will be used to vacuum and verticut athletic fields. One (1) Ventrac Tractor is an approved fleet addition from Capital Outlay FY2023-24 that will be assigned to Grounds Maintenance District #3 and used to edge and blow sidewalks in neighborhood parks and trails.
The purchase of these units is necessary for the following reasons:
1. These units are essential to these department’s daily operations and are required to maintain current service levels.
2. The old units are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above units.
3. If these units are not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated. In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs. If the fleet addition Ventrac Tractor is not purchased, Grounds Maintenance District #3 will not be able to adequately maintain walking and biking trails as extensions are added to the system.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 706-23 and Sourcewell Contract No. 031121-TTC, City of Plano Contract No. 2024-0235-O)