This contract is for scheduled recurring median and right-of-way mowing, recurring proactive tree maintenance, litter collection, and annual mulch maintenance at various locations throughout the city along multiple high traffic thoroughfares. The locations have been mapped and labeled Group A. Group A is comprised of 10 locations totaling 65.65 acres and includes: 14th St, Brand Rd, Chaparral/Cloverhaven, Country Club Dr, Emerald Coast Dr, Jupiter Rd, Los Rios Blvd, Shiloh Rd, Spring Creek Walk, and Stratford Dr.
This evaluation was completed using the competitive sealed bid process. The City received six bids.
It is the recommendation of Plano Parks and Recreation to award 2024-0113-AC, Median and Right-of-Way Mowing, Group A to Carruthers Landscape Management, Inc., the lowest, responsive, and responsible bidder. The estimated annual expenditure is $99,680.
The initial contract term for Group A is one-year with five one-year automatic renewals for a potential of a six (6) year contract. If all renewals are exercised, the total expenditure will be $598,080. Performing this service contractually versus in-house will save the City approximately $150,000 annually.
Failure to award this contract would result in numerous medians and rights of way becoming non-compliant with City of Plano municipal codes and ordinances for weeds, rubbish, and traffic visibility. This could lead to increased traffic hazards.