The Plano Event Center services catered functions with contracted professional food service personnel labor including waiters, bartenders, stewards, and concession workers. The current contract is nearing expiration so a solicitation for services was released.
The Plano Event Center recommends awarding the 2024-0063-AC Professional Food Service Personnel contract to Mangwenya LLC. Mangwenya LLC is the lowest responsive, responsible bidder. The Department believes they are capable of fully meeting the requirements of the contract as specified in the bid documentation.
The contract term is one year with three annual renewals at the City’s discretion for a maximum of four years. The total award of this contract, estimated at $1,258,600 anticipates exercising all contract option years for a full four-year term. FY 23-24 estimated at seven months for $183,546 anticipates the contract beginning March 12, 2024. FY 24-25, estimated at $314,650, will be the first full year of the contract. FY 25-26 and FY 26-27 are also estimated at $314,650 each and FY27-28 (based on five remaining months) is estimated at $131,104.
The professional services provided by this contract equate to an annual savings of $130,850 if the same services where to be provided by additional in-house staff.
Should approval be denied, it would not be possible for Plano Event Center to service large catered events and there would be a loss of food and ancillary services revenues.