RFB No. 2024-0007-AC for a one (1) year contract with four (4) one-year automatic renewals for Batteries: Automotive, Truck, Marine for the Inventory Control/ Asset Disposal (ICAD) Division to Sam Packs Five Star Chevrolet in the estimated annual amount of $54,724 and Batteries Plus - Cobblestone Group II in the estimated annual amount of $98,897; and authorizing the City Manager to execute all necessary documents. Approved

It is the recommendation from Inventory Control/ Asset Disposal (ICAD) based on inventory requirements and Fleet based on specifications to award 2024-0007-AC by line item as follows, versus a total award to one vendor due to the total dollar savings achieved.

Batteries Plus - Cobblestone Group II provided the lowest responsive, responsible bid pricing for line items 1, 2, 3, 4, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, and 16.  

Sam Packs Five Star Chevrolet provided the lowest responsive, responsible bid pricing meeting specifications for line items 5, and 17.

It is the recommendation of Inventory Control and Asset Disposal to award bid 2024-0007-AC by line item as follows (items 18, 19 and 20 are lines that represent a discount core charges/credits, state battery fees applicable to all vendors):

Batteries Plus - Cobblestone Group II:

Line items: 1, 2, 3, 4, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 18, 19, 20.

Estimated amount: $98,897

Sam Packs Five Star Chevrolet:

Line items: 5,17,18,19, 20.

Estimated amount: $54,724

Estimated total annual amount: $153,621

Failure to award this bid could result in extended lead times, prolonged down time to city Fleet vehicles and equipment, higher procurement costs and the inability to provide inventory in an emergency or maintenance situation.

This item approves price quotes.  Funding is available in the 2023-24 Warehouse Fund for one (1) year contract with four (4) additional one-year automatic renewals to purchase inventory stock items to support the Public Works Fleet Operation Division from Sam Packs Five Star Chevrolet, in the estimated amount of $54,724, and Batteries Plus - Cobblestone Group II, in the estimated amount of $98,897, which will leave a remaining balance of $462,047 for other warehouse stock purchases.  Future expenditures are dependent on renewals, in the estimated annual amount of $153,621 for 2024-25 through 2027-28 Warehouse Budgets.  All future year expenditures will occur within council approved appropriations.  

Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.