Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 4/8/2024
DEPARTMENT:Engineering-Facilities
DIRECTOR:B. Caleb Thornhill, P.E., Director of Engineering
AGENDA ITEM:To approve the installation of owner furnished electrical gear and electric vehicle charging equipment for the Engineering Department. 
RECOMMENDED ACTION:Purchase from Existing Contract

ITEM SUMMARY

To approve the installation of owner furnished electrical gear and electric vehicle charging equipment for the Engineering Department in the estimated amount of $151,046 from Acumen Enterprises, Inc. through an existing contract; and authorizing the City Manager to execute all necessary documents. (TIPS Contract No. 23010402) Approved

 

 

BACKGROUND

The Engineering Department opened bids on March 12, 2024 for the Parkway Operations EV Charging Stations Project. This project includes installation of owner furnished electrical gear and electric vehicle charging equipment with minor associated site work.

 

The lowest responsive and responsible bid was submitted by Acumen Enterprises, Inc. in the amount of $151,046. There were a total of 4 notified cooperative purchasing vendors, with 1 complete bid received and 0 no-bids for the project as shown in the attached bid recap.

 

If this bid is not awarded, we will not be able to charge our new electric solid waste vehicles and we will lose grant funding.

 

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (TIPS Contract No. 23010402 and the City of Plano Contract No.2024-0279-O)

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2023-24 Capital Maintenance Fund.  Construction services for the Parkway Operations EV Charging Stations project, in the amount of $151,046, will leave a balance of $36,254 for future expenditures.

 

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. 

ATTACHMENTS:
DescriptionUpload DateType
Bid Recap4/3/2024Bid Recap