To approve the purchase of Monday.com licenses for a one (1) year agreement for Technology Solutions in the amount of $134,064 from STONS, Inc. through an existing contract; and authorizing the City Manager to execute all necessary documents.  (GSA Contract No. GS-35F-153GA) Approved

Technology Solutions recommends the purchase of Monday.com licenses for a one (1) year agreement. Monday.com is a collaboration platform that will enhance project management and team collaboration across City departments. This platform will streamline communication, task management, and project tracking, ultimately improving efficiency and productivity.

Features include:

• Collaboration tools such as @mentions, comments, and file sharing to facilitate communication and collaboration among City employees working on the same projects.
• Tools for creating and assigning tasks, setting deadlines, and tracking progress, helping City departments stay organized and on schedule.
• Customizable dashboards and reporting tools allow for tracking key performance indicators, monitoring progress, and making informed decisions.
• Scalability to accommodate the growth and changing needs of the City, ensuring that it remains a valuable investment in the long term.

Technology Solutions, Communications, and Community Outreach have piloted Monday.com, demonstrating its effectiveness in enhancing collaboration, streamlining workflows, and improving communication within and between departments. Based on the positive outcomes and feedback from the pilot, we believe that Monday.com is a valuable tool that will benefit the entire organization. The additional licenses will expand the use of Monday.com to Libraries, Emergency Operations Management, Finance, Police, and Fire Rescue.

The purchase will be made through GSA Contract No. GS-35F-153GA, which allows for competitive pricing and streamlined procurement processes.

The City is authorized to purchase from Federal supply schedules pursuant to Chapter 271 Subchapter G of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (GSA Contract No. GS-35F-153GA / City of Plano Internal Contract No. 2024-0352-O)

Funding for this item is available in the 2023-24 Technology Solutions Applications Budget. This request is for a one (1) year agreement to purchase Monday.com licenses, in the amount of $134,064, which will leave a remaining balance of $2,028,909 in the 2023-24 Applications Budget for other software and support expenditures.

Approval of this item relates to the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.