RFB No. 2024-0069-AC for a one (1) year contract with four (4) one-year automatic renewals for Small Water Meter Boxes for the Inventory Control & Asset Disposal (ICAD) Division to North Texas Winwater in the estimated annual amount of $112,200; and authorizing the City Manager to execute all necessary documents. Approved

It is the recommendation from Inventory Control/ Asset Disposal (ICAD) Division based on inventory requirements and the Public Works Utility Operations Division based on specifications to award bid 2024-0069-AC to North Texas Winwater in the estimated annual amount of $112,200.

The City received three (3) bids and North Texas Winwater provided the lowest responsive, responsible bid pricing meeting specifications.

Failure to award this bid could result in extended lead times, higher procurement costs, and the inability to provide inventory in an emergency or maintenance situation.

This item approves price quotes. Funding is available in the 2023-24 Warehouse Fund for a one (1) year contract with four (4) additional one-year automatic renewals to purchase inventory stock items to support the Public Works Utility Operations Division, in the estimated amount of $112,200, which will leave a remaining balance of $382,359 for other warehouse stock purchases.  Future expenditures are dependent on renewals, in the estimated annual amount of $112,200 for the 2024-25 through 2027-28 Warehouse Budgets.  All future year expenditures will occur within council approved appropriations.

Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.