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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 4/22/2024 | | DEPARTMENT: | Engineering-Facilities | | DIRECTOR: | B. Caleb Thornhill, P.E., Director of Engineering | | AGENDA ITEM: | Award a bid in the amount of $124,055, for 2024-0274-B for Fire Station 11 HVAC Replacement, Project No. FAC-F-00012. | | RECOMMENDED ACTION: | Award/Rejection of Bid/Proposal |
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| | | | | | | | ITEM SUMMARY RFB No. 2024-0274-B for Fire Station 11 HVAC Replacement, Project No. FAC-F-00012, for the Engineering Department to Air Conditioning Innovative Solutions, Inc. in the amount of $124,055; and authorizing the City Manager to execute all necessary documents. Approved |
| | | | | | | | BACKGROUND The Engineering Department opened bids on March 26, 2024 and the lowest responsive and responsible bid was submitted by Air Conditioning Innovative Solutions, Inc. in the amount of $124,055. There were a total 1,441 vendors notified of this project. Four bids were received for the project as shown in the attached bid recap.
The existing HVAC units are over 15 years old and are at the end of their life expectancy. If this project is not awarded, then the ability to control temperature could be impaired and repairs could exceed the cost of replacement.
The funding for the project is in Project No. FAC-F-00012 Capital Maintenance Fund, account number 356034.
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| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item is available in the 2023-24 Capital Maintenance Fund. Replacement of the HVAC units at Fire Station 11, in the total estimated amount of $124,055, will leave a balance of $945 for future expenditures.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. |
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