The lease agreement between Digital Commercial Properties, LLC and the City of Plano executed after the June 26, 2023 City Council meeting included an office suite improvement allowance from the landlord of $60,000 and capped City expenditures for office suite improvements at $135,000, bringing the total for suite improvements to $195,000 from both the landlord and the City sources combined.

The original project scope of work for suite improvements was limited to a light cosmetic finish out with a refinish of the breakroom and no work in the restrooms. Upon preparation of design for a building permit, it was determined that restrooms and break rooms did not meet current Texas Accessibility Standards (TAS) and a full remodel of these rooms was required. These additional costs are for demolition, plumbing revisions, tile work, fixtures, new toilet compartments, new cabinets, countertops, ceilings and painting.

If this item is not approved, Plano Public Works occupancy of the lease space will be further delayed and the finish out of the office space will not meet City standards.

This item was prepared in cooperation with the Plano Facilities Division and Public Works Department.

Funding for this item is available in the 2023-24 Capital Maintenance Fund.  Construction services for tenant improvements to leased space at 625 Digital Drive, in the total estimated amount of $227,224, will leave a balance of $6,200 for future expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.