To approve the purchase of Office Furniture for Utility Billing for the Facilities Division of the Engineering Department in the estimated amount of $111,436 from Texas Furniture Source, Inc. through an existing contract; and authorizing the City Manager to execute all necessary documents. (Omnia Contract No. R191804) Approved

The Purchasing Department accepted bids on March 29, 2024 for the Municipal Center Furniture Replacement Project, FAC-F-7634. The project includes replacing the office furniture at the Municipal Center, Suite 120 – Customer Utility Billing. The lowest responsive and responsible bid was submitted by Texas Furniture Source, Inc. in the amount of $111,436. There were a total of 7 vendors notified of this project. Four (4) complete bids were received for the project as shown in the attached bid recap.

The existing furniture has deteriorated and is at the end of its life expectancy.

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (Omnia Contract No. R191804 and the City of Plano Contract No. 2024-0294-O)

Funding for this item is available in the 2023-24 Capital Maintenance Fund.  Purchase of replacement workstations for the Municipal Center, in the total estimated amount of $111,436, will leave a balance of $421,033 for future furniture replacement expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.