The Engineering Department opened bids on March 28, 2024 for the Police Building HVAC Retrofit Project No. FAC-F-7626. The project includes replacing the split air conditioning systems at the Main Police Building.

The lowest responsive and responsible bid was submitted by Air Conditioning Innovative Solutions, Inc. in the amount of $282,987. There were a total of 1,445 vendors notified of this project. Six (6) complete bids were received for the project as shown in the attached bid recap.

The air conditioning split systems are 15 years old and at the end of their life expectancy and replacement is required. If this is not approved, the units could fail at a critical time, or the costs for continued maintenance will exceed the costs of new units.. 

The funding for this project is in Project FAC-F-7626 Capital Maintenance Fund Account number 54581.

Funding for this item is available in the 2023-24 Capital Maintenance Fund.  Replacement of the HVAC units for the Police Building HVAC Retrofit project, in the total estimated amount of $282,987, will leave a current year balance of $140,846 for future expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.