Public Works recommends the bid for the West Arterial Overlay – 2024 project be awarded to Texas Materials Group, Inc., in the amount of $6,543,296; to be accepted as the lowest responsive and responsible bid for the project, conditioned upon timely execution of all necessary documents. A total of 913 vendors were notified of the bid, two (2) submitted a “No Bid” and two (2) bids were submitted.

This project is to furnish and lay down thin overlay on Hedgcoxe Road between Preston Road and Custer Road, on Parker Road between Parkwood Boulevard and Preston Road, and on Midway Road between Park Boulevard and Spring Creek Parkway. It also allows for the repair of 1,500 square yards of arterial concrete in the project scope area. Due to the specialized nature of the Overlay process, the city does not currently have the staff or equipment to perform this project.

If this project is not awarded, the overlay will not occur. This will lead to elevated repair and maintenance costs in the future and the existing riding surface will not be improved.

The Engineer’s Estimate for this project is $6,500,000.

Funding for this item is available in the 2023-24 Capital Maintenance Fund and is planned for future years, as well.  Construction services for the West Arterial Overlay - 2024 project, in the total estimated amount of $6,543,296, will leave a project balance of $156,704 for future expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.