To approve an expenditure for architectural services for the Public Safety Space Study and Master Plan, in the amount of $412,040 from Architects Design Group for the Facilities Division; and authorizing the City Manager to execute all necessary documents. Approved

The Engineering Department-Facilities Division recommends entering into a professional services contract with Architects Design Group in the amount of $412,040 for the Public Safety Space Study and Master Plan, Project No. FAC-F-7627.  Public Safety Communications and Police Headquarters have both exceeded their capacity and have no ability for expansion.  This effort looks at the current demands of these areas, as well as future Public Safety demands for the next 30 years.

Architects Design Group was deemed most qualified to provide the necessary professional services, based on their Statement of Qualifications submission for RFQ 2024-0243-X. After in person presentations, the committee selected Architects Design Group because of the firm’s project approach, most notably their expansive knowledge of the trends in the Police, Courts, and Jail industry. Their firm specializes in law enforcement design and planning having completed many recent projects within Texas and throughout the United States.  Their scope of work will include studies of current needs, forecasting growth, planning, analysis of sites, budget estimating and community outreach.

Not approving the expenditure for the professional services will result in restriction of expansion and impact the public safety services.

Funding for this item is available in the 2023-24 Capital Maintenance Fund.  The professional services contract for architectural services for the Public Safety Space Study and Master Plan, in the total amount of $412,040, will leave a balance of $37,960 for future expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.