Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 5/28/2024
DEPARTMENT:Engineering-Facilities
DIRECTOR:B. Caleb Thornhill, P.E., Director of Engineering
AGENDA ITEM:

Award a bid in the amount of $510,766 for 2024-0298-B for Building No. 18 Fire Station #4, 2023 Renovations, Project No. FAC-F-7617.

RECOMMENDED ACTION:Award/Rejection of Bid/Proposal

ITEM SUMMARY

RFB No. 2024-0298-B for Building No. 18 Fire Station No. 4, 2023 Renovations, Project No. FAC-F-7617, for the Engineering Department to Concord Commercial Services, Inc. in the amount of $510,766; and authorizing the City Manager to execute all necessary documents. Approved

BACKGROUND

The Engineering Department opened bids on April 11, 2024 for the Building  No. 18 Fire Station #4 Renovations, Project No. FAC-F-7617.  The project includes all labor equipment, materials and supervision as required by the specifications and drawings. This renovation is to replace the kitchen cabinets, replace flooring throughout, repaint the inside of the station, as well as remodel and update the restrooms to meet current accessibility standards.

 

The lowest responsive and responsible bid was submitted by Concord Commercial Services, Inc., in the amount of $470,251 plus additional alternates 1, 2 and 3 totaling $40,515, with a total award of $510,766.

 

The Base bid includes replacing the cabinet doors and drawer fronts after re-finishing the frames.

Alternate 1. Replace entire lower cabinets $11,343

Alternate 2. Replace upper cabinets with full height upper cabinets to the ceiling $13,684

Alternate 3. Remove and replace all ceramic tile and base in the kitchen $15,488

 

There were a total of 1,546 vendors notified of this project. Ten (10) complete bids were received for the project as shown in the attached bid recap.

 

The existing interior surfaces in the kitchen and restrooms are at the end of their life expectancy and have deteriorated as such that replacement is needed.  If this purchase is not approved, the operations of this area will remain affected, and the facility will remain non-compliant with accessibility standards.

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2023-24 Fire & Public Safety Facilities CIP and Capital Maintenance Fund.  Construction services for the Building No. 18 Fire Station #4 Renovations, in the total amount of $510,766 will leave a combined balance of $266,274 for future expenditures.

 

 

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. 

 

ATTACHMENTS:
DescriptionUpload DateType
Bid Recap Form5/10/2024Bid Recap