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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 6/24/2024 | | DEPARTMENT: | Fleet Services | | DIRECTOR: | Abby Owens, Director of Public Works | | AGENDA ITEM: | Purchase of a Tire Service Truck for Fleet Services | | RECOMMENDED ACTION: | Purchase from Existing Contract |
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| | | | | | | | ITEM SUMMARY To approve the purchase of a Tire Service Truck for the Fleet Services Division in the amount of $115,450 from Sam Pack's Five Star Ford through an existing contract; and authorizing the City Manager to execute all necessary documents. (BuyBoard Contract No. 724-23) Approved |
| | | | | | | | BACKGROUND It is the recommendation of Fleet Services to purchase one (1) Tire Service Truck in the amount of $115,450 from Sam Pack’s Five Star Ford through BuyBoard Contract No. 724-23. An order for this unit was placed in FY2020-21 that was cancelled by the manufacturer. A replacement order placed in FY2021-22 has also been cancelled.
This truck is a scheduled replacement from Capital Outlay FY2020-21 in Fleet Services. It is used to respond to service calls for vehicles throughout the City.
The purchase of this unit is necessary for the following reasons:
1. This unit is essential to this department’s daily operations and is required to maintain current service levels.
2. The old unit is in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above unit.
3. If this unit is not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated. In addition, the older, aging unit will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 724-23, City of Plano Internal Contract No. 2024-0483-O). |
| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funds are available in the FY 2023-24 Adopted budget to purchase one (1) Tire Service Truck in the amount of $115,450 from Sam Pack’s Five Star Ford. This unit was a scheduled replacement from FY 2020-21 for unit 02397 Truck, Tire Service in 342 Fleet Services. The original order and replacement order for this unit have both been canceled. The total encumbered amount for this item in the FY 2023-24 Equipment Replacement Fund budget was $115,420. The additional funds needed for this purchase, in the amount of $30 are available from savings in previous Equipment Replacement Fund purchases.
Approval of this purchase relates to the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government. |
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