Item Coversheet
MEETING DATE: 6/24/2024
DIRECTOR:B. Caleb Thornhill, P.E., Director of Engineering
AGENDA ITEM:Approve purchase of Traffic Signal Local Controller Hardware and Software, Project No. TP-S-00005. 
RECOMMENDED ACTION:Purchase from Existing Contract


To approve the purchase of Traffic Signal Local Controller Hardware and Software Upgrade, Project No. TP-S-00005, for the Engineering Department in the estimated amount of $1,419,806 from Texas Highway Products, LTD. through an existing contract; and authorizing the City Manager to execute all necessary documents. (NCTCOG TXShare Contract No. 2023-092) Approved



The Engineering Department-Transportation Division recommends the approval of an expenditure in the amount of $1,419,806 to purchase traffic signal controller hardware and software from Texas Highway Products, LTD. through the TxShare purchasing cooperative.

The purpose of this upgrade is to replace the 12 to 20 year old traffic signal controllers that have reached their useful life including functionality. The new controller software and hardware will enhance traffic signal timing capabilities and flexibility thus improving safety and efficiency, facilitate the implementation of automated performance measures, support the deployment of advanced traffic signal controller cabinets (ATCC), and provide a platform for future implementation of connected vehicle applications, transit signal priority, and traffic responsive signal operation.

All of Plano’s traffic signal locations (see attached map) will be upgraded to the QFree MaxTime controller software and hardware. This upgrade includes the current eight intersection traffic signal construction project.

The TXShare purchasing cooperative documentation shows that QFree’s MaxTime software and hardware substantially meets the City’s technical requirements and represents the best value for the City of Plano.

Not approving the expenditure would result in relying on end of life equipment and increased traffic congestion.

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (TXShare Contract No. 2023-092 and City of Plano Contract No. 2024-0495-O)


Funding for this item is available in the 2023-24 Street Improvements CIP and is planned for future years, as well.  The purchase of traffic signal local controller hardware and software for the Traffic Signal Local Controller Hardware and Software, Project No. TP-S-00005, in the total amount of $1,419,806 will leave a balance of $140,194 for future expenditures.


Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. 

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