It is the recommendation of Fleet Services to purchase one (1) Tractor and one (1) Mower to be mounted to the Tractor. One (1) Tractor will be purchased in the amount of $88,632 from United Ag and Turf through Sourcewell Contract No. 082923-DAC. One (1) Mower will be purchased in the amount of $93,239 from Alamo Industrial through Sourcewell Contract No. 070821-AGI. The total cost of the Tractor and mounted Mower will be $181,871.
This unit is an unforeseen, unscheduled, emergency replacement for a Tractor Mower assigned to Parks and Recreation. This unit is used to mow large open areas of trails and larger parks throughout the City. This unit experienced major mechanical failure with estimated repair costs in excess of $13,000. Repairing the mower would put the unit over the 15 points required for replacement and it is not expected that the re-sale value would capture the repair costs. Prior to the mechanical error, the unit was expected to be replaced on the FY 25-26 Capital Outlay. If this failure had occurred earlier in the fiscal year, before FY 24-25 Capital Outlay was set, the replacement would have been included in the FY 24-25 Capital Outlay.
The purchase of this unit is necessary for the following reasons:
1. This unit is essential to this department’s daily operations and is required to maintain current service levels.
2. The old unit is in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above unit.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (Sourcewell Contract No. 082923-DAC & Sourcewell Contract No. 070821-AGI and the City of Plano Contract No. 2024-0590-O)