It is the recommendation of Fleet Services to purchase six (6) Aerial Bucket Trucks in the amount of $964,392 from Global Rental Co., Inc through Sourcewell Contract No. 040924-ALT.  Fleet Services and Purchasing have reviewed multiple Cooperative Contract quotes and found this to be the best value for the City.

Five (5) of these units are early orders for scheduled replacements from Capital Outlay FY24-25 to account for anticipated extended production lead times.  These units will be assigned to Signals and will be used in the maintenance and repair of traffic signals.  One (1) unit is an approved fleet addition from Capital Outlay FY21-22 in Signals. The until was not available for order until now due to a lack of inventory. This unit will be used as a spare bucket truck when one of the existing nine (9) bucket trucks are in the shop for service.  A retained unit that had previously served as a spare has been removed from service.  There is not a Fleet Share vehicle available equipped with a bucket. 

The purchase of these units is necessary for the following reasons:

1.    These units are essential to this department’s daily operations and are required to maintain current service levels.

2.    The old units are in need of replacement.  The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value.  Based on these criteria, Fleet Services recommends the replacement of the above units.

3.    If the additional bucket truck is not purchased, crews will be limited to a Fleet Share vehicle that is not equipped with a bucket or generator.  Aerial maintenance activities would be delayed and Signals would have one less vehicle with a generator to energize traffic intersections if there is a malfunction.

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (Sourcewell Contract No. 040924-ALT and the City of Plano Contract No. 2024-0546-O)

Funds are being budgeted in the FY 2024-25 Proposed Equipment Replacement Fund budget to purchase six (6) Aerial Bucket Trucks from Global Rental Co. Five (5) units are scheduled replacements for units 16329, 16330, 16331, and 16332 Truck Pickup, Manlift, 1.5 Ton, Utility Body, Diesel, unit 16336 Truck Pickup, Manlift, 2 Ton, Utility Body, Diesel in Signals, and one (1) unit is an approved fleet addition in Signals. The purchase amount for this item is $964,392 and the total budgeted amount was $1,210,000. The remaining balance of $245,608 will be used for other Fleet and Equipment Replacement purchases.

Approval of this purchase relates to the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.