RFB No. 2024-0570-ER for the initial term of $1,144,650 or two (2) years, whichever occurs first, with two (2) City optional renewals for Brick Screening Wall Requirements Contract - 2024, Project No. PW-S-00058, for the Public Works Department to Tracon Ventures, Ltd. in the amount of $1,144,650 for each term; and authorizing the City Manager to execute all necessary documents. Approved

Public Works recommends the bid for the Brick Screening Wall Requirements Contract - 2024 project be awarded to Tracon Ventures, Ltd., in the amount of $1,144,650; to be accepted as the lowest responsive and responsible bid for the project, conditioned upon timely execution of all necessary documents. A total of 1,512 vendors were notified of the bid, three (3) submitted a “No Bid”, and three (3) bids were submitted.

This project involves the repair or replacement of 490 screening wall brick panels, 1,250 SF of double brick screening wall, 580 brick columns as well as beams, mow strips and column caps needed for these repairs, at various locations throughout the City of Plano.

Requirements projects such as this one, are location-based work orders that address moderate sized areas needing repair. Staff create work orders for the areas with higher quantities of screening wall repair and traffic control than City crews are able to address. Staff also inspect the third-party construction activities to ensure the work is performed to City specifications.

Public Works staff evaluate the effectiveness of our screening wall projects and the feasibility to do work with Public Works staff. At this time, staffing levels, equipment space, and yard storage space are not sufficient for these repairs to be completed by City staff.

If this project is not awarded, the repairs will not occur, leaving brick screening walls in an unsafe condition.

Engineer’s estimate for this project is $1,250,000.

Funding for this item is available in the 2024-25 Capital Maintenance Fund and is planned for future years, as well.  Award of the Brick Screening Wall Requirements Contract - 2024 contract has an initial term of two (2) years or $1,144,650 and two (2) City optional renewals of the same term, for an estimated total amount of $3,433,950 if all renewal options are exercised.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.