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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 9/23/2024 | | DEPARTMENT: | Engineering-Facilities | | DIRECTOR: | B. Caleb Thornhill, P.E., Director of Engineering | | AGENDA ITEM: | Furniture for Technology Solutions | | RECOMMENDED ACTION: | Purchase from Existing Contract |
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| | | | | | | | ITEM SUMMARY To approve the purchase of Office Furniture for Technology Solutions through the Engineering - Facilities Division in the estimated amount of $284,187 from Oak Cliff Office Supply & Printing, Inc. through an existing contract; and authorizing the City Manager to execute all necessary documents. (TIPS Contract No. 230301) Approved |
| | | | | | | | BACKGROUND The City of Plano accepted bids on August 1, 2024 for the Technology Solutions - Supplement - WorkStation Reconfiguration. The project includes cubicle furniture, chairs, and desks. The lowest responsive and responsible bid was submitted by Oak Cliff Office Supply & Printing Inc., in the amount of $284,187. There were a total of seven (7) vendors notified of this project. Three (3) complete bids were received for the project as shown in the attached bid recap.
If this project is not awarded, Technology Solutions will be unable to provide workstations for all full time employees. This project is needed to accommodate the department’s growing needs.
The City is authorized to purchase from the State Contract list pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (TIPS - 230301 and City of Plano Contract No. 2024-0553-O) |
| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item is budgeted in the 2024-25 Capital Maintenance Fund. The purchase of furniture and materials for the Tech Services - Supplement - WorkStation Reconfiguration project, in the total estimated amount of $284,187, will leave a balance of $136,399 for future expenditures.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. |
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