Council previously approved expenditures with these vendors for the estimated annual amount of $1,010,000 on September 28, 2020 for the 2021 fiscal year.

The Library recommends approval to purchase library materials including books, Blu-Rays and DVDs for Plano Public Library (PPL) in the total estimated amount of $1,000,000 including from Midwest Tape LLC $150,000, Ingram Library Services LLC $150,000, Brodart $150,000, and Baker & Taylor $550,000.

The Texas State Library & Archives Commission (TSLAC) materials contract was delayed in negotiations with the vendors.  TSLAC was unable to meet the timeline this year, so the contract was extended for one year, resulting in PPL's contract term for one-year. We hope to see the state negotiate a new contract by September 2025 to include renewals.

These vendors are key book and media jobbers providing libraries with quality material for public consumption. They provide discounted materials in a timely manner in which Plano residents have become accustomed. The impact of not granting this request would affect the quality and relevance of the overall library collection.

The City is authorized to purchase from the State Contract list pursuant to Chapter 271 Subchapter D of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (State of Texas Contract No. 715-M2 and the City of Plano Contract No. 2020-0614-OA) 

Funding for this item is included in the 2024-25 General Fund budget.  This item is to purchase library materials including books, Blu-Rays and DVDs for a total estimated amount of $1,000,000; Midwest Tape LLC $150,000, Ingram Library Services LLC $150,000, Brodart $150,000 and Baker & Taylor $550,000.  Approval of this item leaves a current year balance of $283,214 for future expenditures.

Approval of this item supports the City's Strategic Plan Critical Success Factors of Welcoming and Engaged Community and Excellent, Innovative, and Accountable City Government.