RFB No. 2024-0584-B for Arterial Concrete Repair Communications Parkway - Legacy Drive to Chapel Hill Boulevard, Project No. PW-S-00064, for the Public Works Department to Garret Shields Infrastructure, LLC in the amount of $1,530,000; and authorizing the City Manager to execute all necessary documents. Approved

Public Works recommends the bid for Arterial Concrete Repair Communications Parkway - Legacy Drive to Chapel Hill Boulevard, Project No. PW-S-00064 be awarded to Garret Shields Infrastructure, LLC, in the amount of $1,530,000; to be accepted as the lowest responsible bid for the project, conditioned upon timely execution of all necessary documents. A total of 1,348 vendors were notified of the bid. Ten (10) bids were submitted.

This project involves the repair of an estimated 4,000 square yards of arterial concrete street, 27,000 square feet of sidewalk and 54 barrier free ramps, on Communications Parkway between Legacy Drive and Chapel Hill Boulevard.

Public Works employs three options for different types of pavement repair needs. City staff typically handle smaller isolated repairs of significantly damaged street, sidewalk and alley paving. Utilizing city crews for these areas is more cost-effective than a third party due to costs of mobilization and economy of scale. Next, the Department utilizes Requirements Projects that are location-based work orders to address moderate sized areas of disrepair. Staff create work orders for these areas with higher quantities of concrete repair and traffic control than City crews can address. Staff also inspects the third-party construction activities to ensure the work is performed to City specifications. Finally, larger areas of repair such as this project, are bid as separate contracts as neighborhood zone rehabilitation projects and arterial rehabilitation projects that cover several miles of infrastructure.

Public Works staff evaluate both the effectiveness of our street projects and feasibility to do more work with city staff. At this time, sufficient yard/storage space, staff space, and equipment are not available for city staff to perform larger pavement rehabilitation projects, such as this neighborhood zone rehabilitation project, and still address isolated areas for repair that cost the City more for private contractors to complete.

If this project is not awarded, the area on Communications Parkway between Legacy Drive and Chapel Hill Boulevard, will not be repaired. This will result in elevated maintenance and replacement costs in the future. In addition, existing ADA compliance issues will not be repaired, leaving pedestrian facilities in an unsafe condition.

Engineer’s estimate for this project is $2,100,000.

Funding for this item is available in the 2024-25 Street Improvements CIP and is planned for future years, as well. Construction services for Arterial Concrete Repair Communications Parkway - Legacy Drive to Chapel Hill Boulevard, Project No. PW-S-00064, in the total amount of $1,530,000, will leave a current year balance of $1,400,000 for future expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.