To approve an Interlocal Agreement by and between the City of Plano, the City of Allen, and the City of Lucas for the use of the Plano and Allen Joint Radio Communications System; and authorizing the City Manager to execute all necessary documents. Approved

October 11, 2010, City Council approved the Interlocal Agreement between the cities of Plano, Allen and Lucas for a five-year period, with an optional three-year automatic renewal.

November 12, 2018, City Council approved to ratify an extension of the Interlocal Cooperation Agreement between the Cities of Allen and Plano and the City of Lucas for the use of the Plano and Allen Radio Communications System. 

September 23, 2019, City Council approved the Interlocal Agreement between the cities of Plano and Allen and the City of Lucas for a five-year period.

The cities of Plano, Allen, and Lucas entered into an Interlocal Agreement (ILA) in 2010 to provide public safety radio service for themselves and other entities in Collin County.  Through this agreement, Plano and Allen own the primary master sites for the management of agency IDs and radio frequencies for the radio system.  The City of Lucas is one of 15 agencies that rely on the radio services provided by Plano and Allen.

This ILA replaces the prior subscriber agreement while sustaining the existing rate structure on the Joint System Radio network and maintains the objective of ensuring cost neutrality for the cities of Plano and Allen.

After its initial one (1) year term, the ILA will automatically renew for successive one (1) year terms for four (4) years if required by the City of Lucas. The City of Lucas may terminate this ILA with or without cause by providing one hundred twenty (120) days written notice. (City of Plano Assigned Contract No. 2025-0027-I)

This request is to approve an Interlocal Agreement by and between the Cities of Plano, Allen, and Lucas for the Public Safety Radio Communications System.  The agreement is for a one-year term with four (4) one-year automatic renewals unless one of the parties take action to terminate the agreement.  The total amount of fees collected from Lucas will fluctuate annually depending on the quantity of activated unit identification numbers (IDs).  Based on the current number of activated unit IDs, the City of Lucas will pay an estimated $26,520 annually for the 2024-25 through 2028-29 Budgets.  The fees in the Intergovernmental Radio Fund are earmarked for repairs, upgrades, and other enhancements to the Joint Radio System.

Approval of this item will support the City's Strategic Plan Critical Success Factors of Safe, Vibrant Neighborhoods, and Excellent, Innovative, and Accountable City Government.