To approve an Interlocal Agreement by and between the City of Plano, the City of Allen, and Texas Health Plano for the use of the Plano and Allen Joint Radio Communications System; and authorizing the City Manager to execute all necessary documents. Approved

October 7, 2019, City Council approved the Interlocal Agreement between the cities of Plano and Allen and Texas Health Plano for a five-year period.

The cities of Plano, Allen, and Texas Health Plano entered into an Interlocal Agreement (ILA) in 2019 to provide public safety radio service for themselves and other entities in Collin County.  Through this agreement, Plano and Allen own the primary master sites for the management of agency IDs and radio frequencies for the radio system.  Texas Health Plano is one of 15 agencies that rely on the radio services provided by Plano and Allen.

This ILA replaces the prior subscriber agreement while sustaining the existing rate structure on the Joint System Radio network and maintains the objective of ensuring cost neutrality for the cities of Plano and Allen.  The decrease in fees from the previous ILA is attributed to a reduction in the number of active radios used by Texas Health Plano.

After its initial one (1) year term, the ILA will automatically renew for successive one (1) year terms for four (4) years if required by Texas Health Plano. Texas Health Plano may terminate this ILA with or without cause by providing one hundred twenty (120) days written notice. (City of Plano Assigned Contract No. 2025-0015-I)

This request is to approve an Interlocal Agreement by and between the Cities of Plano and Allen and Texas Health Plano for the Public Safety Radio Communications System.  The agreement is for a one-year term with four (4) one-year automatic renewals unless one of the parties take action to terminate the agreement.  The total amount of fees collected from Texas Health Plano will fluctuate annually depending on the quantity of activated unit identification numbers (IDs).  Based on the current number of activated unit IDs, Texas Health Plano will pay an estimated $1,632 annually for the 2024-25 through 2028-29 Budgets. The fees in the Intergovernmental Radio Fund are earmarked for repairs, upgrades, and other enhancements to the Joint Radio System.

Approval of this item will support the City's Strategic Plan Critical Success Factors of Safe, Vibrant Neighborhoods, and Excellent, Innovative, and Accountable City Government.