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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 10/14/2024 | | DEPARTMENT: | Technology Solutions | | DIRECTOR: | Roger Wright, Chief Information Officer | | AGENDA ITEM: | To approve the purchase of (350) Getac S410G5 laptops for PD. | | RECOMMENDED ACTION: | Purchase from Existing Contract |
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| | | | | | | | ITEM SUMMARY To approve the purchase of three hundred and fifty (350) Getac S410G5 laptops for the Police Department in the amount of $930,348 from GTS Technology Solutions through an existing contract; and authorizing the City Manager to execute all necessary documents. (TIPS Contract No. 230105) Approved |
| | | | | | | | PREVIOUS ACTION/PRESENTATION July 25, 2019, the City Council approved the purchase of Getac S410 vehicle laptops for the Police Department as part of a larger, combined purchase for the Police Department, Fire Department, and Animal Services, with an initial total cost of $1,071,035.18. |
| | | | | | | | BACKGROUND The Police Department currently provides every sworn officer with a Getac S410 laptop for use in their assigned vehicle. These laptops, now 5 years old, have reached the typical lifespan for rugged devices and are due for replacement. The S410 model has proven reliable, and the Police Department has requested to replace the current systems with the updated generation of the same model. As a cost savings, the manufacturer stated that the current vehicle docks could be used by replacing two rubber bumpers that would be provided at no additional cost and would be compatible with the new laptops. Using the same model meets ongoing functional requirements.
Technology Solutions recommends awarding the purchase of 350 Getac S410G5 laptops, with a 3-year warranty, to GTS Technology Solutions for a total amount of $930,348.
Failure to approve this request will require first responders to continue using devices beyond their typical lifespan, which could result in slower device performance, additional support related costs, and delays in receiving critical information during emergency situations.
The City is authorized to purchase from the State Contract list pursuant to Chapter 271 Subchapter D of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (The Interlocal Purchasing System (TIPS) Contract Number 230105 / City of Plano Internal Contract No. 2025-0020-OR) |
| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item is available in the FY 2024-25 Police Equipment Replacement Fund. This request is to purchase (350) Getac S410G5 laptops, in the estimated amount of $930,348, which will leave a remaining balance of $469,652 for future equipment replacement expenditures.
Approval of this purchase will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Safe, Vibrant Neighborhoods. |
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