To ratify expenditures in the amount of $338,101 over the original amount of $1,999,445, for a total cost in the amount of $2,337,546, for PPD Mobile Command Center from Siddons-Martin Emergency Group, LLC for Police and Fleet Services Departments; and authorizing the City Manager to execute all necessary documents. (Contract No. 2023-0144-O; Modification Nos. 1-6) Approved

Fleet Services and the Police Department are seeking to ratify an increase to the current awarded amount of $1,999,445 by $338,101 for a total amount of $2,337,546 to complete the purchase of the new Police Command Vehicle from Siddons-Martin Emergency Group, LLC.

On January 23, 2023, Council approved the purchase of a new Police Command Vehicle in the estimated amount of $1,999,445 from Siddons-Martin Emergency Group LLC through an existing contract. For the FY 23-24 budget, the Police Department entered supplement #902009 for $275,000 in technology purchases for the vehicle funded out the Police Equipment Replacement Fund. The Police Department purchased mobile radios, computers, and docking stations for the command vehicle in FY 23-24 totaling $98,128.

Modification #1 includes changes to the paint scheme, a custom slide out, conference furniture/seats and other interior changes, an external painted compartment for a display, air conditioner and heater upgrades, a generator upgrade, an extra entry door, upgraded lock with keypad, light enhancements, an electric awning upgrade, exterior mounted tower camera, bonded cellular and satellite package, various monitors and hardware, and an intercom system for a total addition of $139,485.

Modification #2 includes a change in the bonded cellular and satellite package to a “SuperGIG” bundle for a Credit of $4,617.

Modification #3 includes changes/additions to latches and door hinges (powder coating), a license plate bracket, LED scene lights, warning lights, lower rub rail, lighted grab rail, folding seat, keyless entry touch pad and actuator, and a larger magnetic glass marker board for a total addition of $8,332.  

Modification #4 includes a change to the Crestron NVX System for a total addition of $83,525.

Modification #5 includes a change to the camera system, addition of various monitors/displays and hardware, adding PC’s, changes to Crestron NVX System, printers, headsets, speakers, outdoor soundbar, various cables and hardware for installation, and other technology changes for a total addition of $98,558.

Modification #6 includes changes to lighting and wheels for a total addition of $12,817.

Funding for Modifications No. 1- 4, and 6 is available in the Police Equipment Replacement Fund. Funding for Modification No. 5 is available in the Fleet Services Equipment Replacement Fund.

The purchase of one (1) Police Command Center replacement was originally approved by City Council on January 23, 2023, to be funded in the Equipment Replacement Fund, in the estimated amount of $1,999,445; a Command Center Technology supplement in the amount of $275,000 was approved in the Police Equipment Replacement Fund in the FY 2023-24 budget. Due to several modifications related to the vehicle, technology, and equipment, in the amount of $338,101, the project is over budget by approximately $161,229. Funding is available in the FY 2024-25 Equipment Replacement Fund and Police Equipment Replacement Fund budgets to cover this overage ($62,671 in the Police Equipment Replacement Fund and $98,558 in the Equipment Replacement Fund). 

Approval of this purchase relates to the City's Strategic Plan Critical Success Factors of Excellent, Innovative, and Accountable City Government and Safe, Vibrant Neighborhoods.