To approve the purchase of eight (8) Refuse Truck Chassis in the amount of $1,709,156 from Bond Equipment Company, Inc. and eight (8) Truck Bodies in the amount of $1,700,503 from Reliance Truck & Equipment for the total amount of $3,409,659 for Fleet Services through an existing contract; and authorizing the City Manager to execute all necessary documents. (BuyBoard Contract No. 723-23 and BuyBoard Contract No. 686-22) Approved

It is the recommendation of Fleet Services to purchase eight (8) Refuse Truck Chassis and eight (8) Truck Bodies.  Eight (8) Refuse Truck Chassis will be purchased in the amount of $1,709,156 from Bond Equipment Company, Inc. through BuyBoard Contract No. 723-23.  Eight (8) Truck Bodies will be purchased in the amount of $1,700,503 from Reliance Truck & Equipment through BuyBoard Contract No. 686-22.  The total cost of the eight (8) Refuse Truck Chassis and Truck Bodies is $3,409,659.

These units are scheduled replacements from Capital Outlay FY24-25 in Environmental Waste Services. The purchase of these units is necessary for the following reasons:

1.  These units are essential to this department’s daily operations and are required to maintain current service levels.

2.  The old units are in need of replacement.  The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value.  Based on these criteria, Fleet Services recommends the replacement of the above units.

3.  If these units are not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated.  In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs.

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 723-23, BuyBoard Contract No. 686-22, and the City of Plano Contract No. 2025-0038-O)

Funds are available in the FY 2024-25 Equipment Replacement Fund budget to purchase eight (8) Refuse Truck Chassis from Bond Equipment Company, Inc. and eight (8) Truck Bodies from Reliance Truck & Equipment for the scheduled replacement of units 20910, 20912, 20914, 20916, 20918, 20920, 20922, and 20928 Truck, Compactor, Side Loading in Environmental Waste Collections. The combined purchase amount is $3,409,659 and the total budgeted amount for these items is $3,622,400.  The remaining balance of $212,741 will be used for other Equipment Replacement purchases.