To approve an increase to the current awarded contract amount of $487,350 by $155,560, for a total contract amount of $642,910, for professional services for 7249 Los Rios Park Trail, Project No. PKR-P-7202, from Westwood Professional Services, Inc. for the Parks and Recreation Department; and authorizing the City Manager to execute all necessary documents. (Contract No. 2020-0345-X; Modification No. 3) Approved

On February 24, 2020, City Council approved an expenditure for professional services for Los Rios Park Trail, Project No. 7249, in the amount of $343,000 from Pacheco Koch Consulting Engineers, Inc.

On January 11, 2021, City Council approved Modification No. 1 for an increase of $128,850 for a total contract amount of $471,850.

This proposed contract modification is for additional professional services for the 2.16-mile trail connection between Cottonwood Creek Greenbelt South Trail and Bob Woodruff Park Trail.

On January 8, 2024, an Assignment Agreement was executed assigning the Agreement from Pacheco Koch Consulting Engineers, Inc. to Westwood Professional Services, Inc. The Assignment Agreement also changed the project name and project number from “Los Rios Park Trail, Project No. 7249” to “7249 Los Rios Park Trail, Project No. PKR-P-7202.”

On March 5, 2024, Modification No. 2 was executed for an increase of $15,500 for a total contract amount of $487,350.

This third contract modification will add structural bridge design, low water crossings and neighborhood trail connections to the scope of the project’s professional services. Tasks include structural design for four (4) trail bridges and three (3) low-water crossings to have an AASHTO (American Association of State Highway and Transportation Officials) H10 rating to accommodate emergency and maintenance vehicle use. The original design did not specify the H10 rating which provides a cost savings. However, in locations where this rating was not used, access for maintenance and emergency response is a challenge. This contract modification also includes required updates to hydraulic analysis and FEMA floodplain models, geotechnical investigation, construction documents, and additional construction support.

This contract modification will result in design documents according to the most current Plano Parks and Recreation standards for trail bridges. If this item is not approved, these future improvements would be unable to accommodate emergency and maintenance vehicle weights which would cause delays in emergency service response time for trail users and increased operational maintenance costs.

Funding for this item is budgeted in the 2024-25 Park Improvements CIP and is planned for future years, as well. The third modification to the contract for professional services for 7249 Los Rios Park Trail, Project No. PKR-P-7202, in the total amount of $155,560, will leave a balance of $1,095,038 for future expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.