To approve a decrease to the current awarded contract amount of $965,594 by $498,812, for a total contract amount of $466,782, for Cartegraph Concrete Sidewalk Repairs - 2022, Project No. PW-S-7378, from Quick Set Concrete, Inc. for the Public Works Department; and authorizing the City Manager to execute all necessary documents. (Contract No. 2023-0441-B; Change Order No. 1) Approved

On December 11, 2023, City Council awarded a bid in the amount of $965,594 for Cartegraph Concrete Sidewalk Repairs - 2022, Project No. PW-S-7378 to Quick Set Concrete, Inc.

Public Works recommends the approval of Change Order No. 1, decreasing the current awarded contract amount of $965,594 by $498,812, for a total contract amount of $466,782 to Quick Set Concrete, Inc., for the Cartegraph Concrete Sidewalk Repairs - 2022 project.

This close out change order is for reduction in quantities of contract items that were not used to complete the sidewalk repairs project. The project began construction in January 2024 and completed construction in October 2024. In totality, the project repaired 44,306 square feet of sidewalk. After evaluating the effectiveness of the project approach, the City recommends ending the contract, as allowed by the contract terms. The Contractor agreed to end the project and reduce quantities of repair. The remaining funds will be used on a future sidewalk repairs project.

If this change order is not approved at Council, the City will not be able to utilize the remaining funds on a future project.

This item approves the first change order in the contract with Quick Set Concrete, Inc. for construction services for the Cartegraph Concrete Sidewalk Repairs - 2022 project.  The first change order, reducing the current contract by $498,812, will leave a project balance of $531,620 for future expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government.