Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 12/9/2024
DEPARTMENT:Public Works
DIRECTOR:Abby Owens, Director of Public Works
AGENDA ITEM:Award of bid in the amount of $3,289,400 for Residential Concrete Pavement Repair Zone G4 Southwest, Project No. PW-S-00062.
RECOMMENDED ACTION:Award/Rejection of Bid/Proposal

ITEM SUMMARY

RFB No. 2024-0622-B for Residential Concrete Pavement Repair Zone G4 Southwest, Project No. PW-S-00062, for the Public Works Department to ICOS Management, LLC in the amount of $3,289,400; and authorizing the City Manager to execute all necessary documents. Approved

 

BACKGROUND

Public Works recommends the bid for the Residential Concrete Pavement Repair Zone G4 Southwest be awarded to ICOS Management, LLC, in the amount of $3,289,400; to be accepted as the lowest responsible bid for the project, conditioned upon timely execution of all necessary documents. A total of 2,184 vendors were notified of the bid, five (5) submitted a “No bid” and ten (10) bids were submitted.

 

This project involves the repair of 29,000 square yards of residential concrete street and alley, 18,000 square feet of sidewalk and 56 barrier free ramps, located in residential Zone G4 Southwest.

 

Public Works employs three options for different types of pavement repair needs. City staff typically handle smaller isolated repairs of significantly damaged street, sidewalk and alley paving. Utilizing city crews for these areas is more cost-effective than a third party due to costs of mobilization and economy of scale. Next, the Department utilizes Requirements Projects that are location-based work orders to address moderate sized areas of disrepair. Staff create work orders for these areas with higher quantities of concrete repair and traffic control than city crews can address. Staff also inspect the third-party construction activities to ensure the work is performed to City specifications. Finally, larger areas of repair such as this project, are bid as separate contracts for neighborhood zone rehabilitation projects and arterial rehabilitation projects that cover several miles of infrastructure.

 

Public Works staff evaluate both the effectiveness of our street projects and feasibility to do more work with Public Works staff. At this time, sufficient yard/storage space, staff space, and equipment are not available for city staff to perform larger pavement rehabilitation projects, such as this neighborhood zone rehabilitation project, and still address isolated areas for repair that cost the city more for private contractors to complete.

 

If this project is not awarded, the areas located inside of Residential Zone G4 Southwest will not be repaired. This will result in elevated maintenance and replacement costs in the future. In addition, existing ADA compliance issues will not be repaired, leaving pedestrian facilities in an unsafe condition.

 

Engineer’s estimate for this project is $4,300,000.

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is budgeted in the 2024-25 Street Improvements CIP and is planned for future years, as well.  Construction services for the Residential Concrete Pavement Repair Zone G4 Southwest project, in the total amount of $3,289,400, will leave a current year balance of $1,600,000 for future expenditures.

 

Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government. 

ATTACHMENTS:
DescriptionUpload DateType
Location Map11/18/2024Map
Bid Recap12/4/2024Bid Recap