Recent state legislative action (Senate Bill 929) requires that notices be sent to all property owners and occupants when a zoning change may create a nonconformity, impacting their property or use. Additionally, notice may be needed citywide for large-scale projects, such as ordinance revisions.
RFB No. 2024-0536-AC allows for printing of various types of notices, either as postcards or letters and either as 929-compliant or general noticing, on an as-needed basis. The listed contract amount is for one each of all possible notice mailings, however only one or two mailings are anticipated per year.
The City of Plano notified 924 vendors via Ionwave. 32 vendors viewed the bid and seven (7) bids were submitted. Planning staff reviewed all vendor submittals and work history references.
It is the recommendation of the Planning Department to award Bid 2024-0536-AC Printing and Fulfillment of Notices to bidder The Jarvis Press, Inc.
If this expenditure is not approved, the City is at risk due to failure to meet state-mandated noticing requirements. Further, procurement requirements and these zoning timelines may be at odds if the City does not have an as-needed contract in place.