Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 1/27/2025
DEPARTMENT:Engineering-Facilities
DIRECTOR:B. Caleb Thornhill, P.E., Director of Engineering
AGENDA ITEM:Schimelpfenig Library Shelving Project
RECOMMENDED ACTION:Purchase from Existing Contract

ITEM SUMMARY

To approve the purchase of the Schimelpfenig Shelving Project in the estimated amount of $383,987 from Libra-Tech Corporation through an existing contract; and authorizing the City Manager to execute all necessary documents. (TIPS Contract No. 230301) Approved

BACKGROUND

The City of Plano opened cooperative quotes on January 9, 2025 for the Schimelpfenig Shelving Project FAC-Y-00155. The project includes replacement of all shelving. The lowest responsive and responsible quote was submitted by Libra-Tech Corporation in the amount of $383,987. There were a total four (4) vendors notified of this project. One (1) complete quote was received for the project as shown in the attached Cooperative Recap.

 

If this project is not awarded, the library will be unable to meet the future needs of its users.

 

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items.  (TIPS #230301 / 2025-0147-O)

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2024-25 Library Facilities CIP.  Approval of this expenditure for the 009 Schimelpfenig - New Shelving project, in the total amount of $383,987, will leave a balance of $16,013 for future project needs. 

 

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.

ATTACHMENTS:
DescriptionUpload DateType
Cooperative Recap1/17/2025Cooperative Quote Recap