This award will authorize the continued purchase of office supplies and related products from Staples, Inc., for all City departments. Related products and services include printing and promotional items.  Purchasing has reviewed cooperative contracts and found this contract to be the best value for the City.

This contract will include custom printing and in store purchases, no delivery fees for regular items (large items such as furniture may have a handling fee). As Staples, Inc. provides current services, there is no implementation or disruption to service anticipated.

Failure to award this contract will result in the City not being able to purchase office supplies and related products and purchases necessary for daily business needs at a discount.

The City is authorized to purchase from the cooperative contract list pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (Sourcewell Contract No. 070924-SCC and the City of Plano Contract No. 2025-0199-OA)

This request is to approve the purchase of office supplies and related products for multiple funds and cost centers within the City of Plano based on departmental needs from Staples, Inc.  The estimated amount to be spent in FY 2024-25 is $87,500.  Future year expenditures will occur within Council approved appropriations in the annual estimated amount of $175,000 for FY 2025-26; $175,000 for FY 2026-27; $175,000 for FY 2027-28; and $87,500 for FY 2028-29.                  

Approval of this item relates to the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.