Public Works recommends the bid for the Arterial Pavement Maintenance Requirements Contract - 2025 be awarded to Talbert Companies, LLC for the initial term of $2,042,853, or two (2) years, whichever occurs first, with two (2) City optional renewals; to be accepted as the lowest responsive and responsible bid for the project, conditioned upon timely execution of all necessary documents. A total of 2,243 vendors were notified of the bid. Nine (9) vendors submitted a “No-Bid” and eleven (11) bids were submitted.
This project includes estimates for repairing 15,200 square yards of arterial concrete street, 8,000 square feet of sidewalk, and 17 barrier free ramps at various locations throughout the City of Plano.
Public Works employs three options for different types of pavement repair needs. City staff typically handle smaller isolated repairs of significantly damaged streets, sidewalks, and alleys. Utilizing city crews for these areas is more cost-effective than a third party due to costs of mobilization and economy of scale. Next, larger areas of repair are bid as separate contracts such as neighborhood zone rehabilitation projects or arterial rehabilitation projects that cover several miles of infrastructure. Finally, requirements projects, such as this one, are location based work orders that address moderate sized areas needing repair. Staff create work orders for these areas with higher quantities of concrete repair and traffic control than city crews are able to address. Staff also inspect the third-party construction activities to ensure the work is performed to city specifications.
Public Works staff evaluate both the effectiveness of our street projects and feasibility to do more work with Public Works staff. At this time, sufficient yard/storage space, staff space, and equipment is not available for city staff to perform larger pavement repair projects, such as this arterial pavement maintenance requirements project, and still address isolated areas for repair that cost the city more for contractors to complete.
If this project is not awarded at Council, areas along major arterials will not be repaired, which will result in elevated maintenance and replacement costs in the future. In addition, existing ADA compliance issues will not be repaired, leaving pedestrian facilities in an unsafe condition.
Engineer’s estimate for this project is $2,500,000.