To approve a decrease to the current awarded contract amount of $2,892,900 by $580,182 for a total contract amount of $2,312,718 from Garret Shields Infrastructure, LLC for the Public Works Department; and authorizing the City Manager to execute all necessary documents. (2023-0331-B; Change Order No. 1) Approved

On July 24, 2023, City Council awarded a bid in the amount of $2,892,900 for Residential Concrete Pavement Repair Zone D6 - East, Project No. PW-S-7543 to Garret Shields Infrastructures, LLC.

Public Works recommends the approval of Change Order No.1, decreasing the current awarded amount of $2,892,900 by $580,182 for a total contract amount of $2,312,718 for Residential Concrete Pavement Repair Zone D6 - East, Project PW-S-7543.

This change order adjusts quantities for contract items completed through Residential Concrete Pavement Repair Zone D6 - East. The project was designed in the summer of 2021. Public Works Department staff utilize street scores to estimate the amount of pavement removal needed in residential neighborhood repair project. The estimates are typically within 10% – 15% of the actual street repairs needed within the project limits. In this case, the estimate was 20% higher than the actual concrete repairs completed.  The remaining funds will be used on future residential projects.

If this change order is not approved at Council, the City will not be able to reallocate these funds to a future project.

This item approves a change in the contract with Garret Shields Infrastructure, LLC for construction services on the Residential Concrete Pavement Repair Zone D6 - East project.  The first change order, reducing the current contract by $580,182, will leave a balance of $592,056 for use in other street improvement projects.

Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government.