It is the recommendation of Fleet Services to purchase five (5) Tractor Trucks in the amount of $888,212 from Rush Truck Centers of Texas, LP through BuyBoard Contract No. 723-23.
Three (3) units are scheduled replacements from Capital Outlay FY2024-25 and two (2) units are early orders from Capital Outlay FY2025-26 in Compost Marketing and Operations. These units are being purchased now due to extended lead times. The Tractor Trucks pull Transport Trailers that haul ground yard trimmings from the Custer Transfer Station to the 121 Regional Composting Facility and finished compost and mulches to commercial customers.
The purchase of these units is necessary for the following reasons:
1. These units are essential to this department’s daily operations and are required to maintain current service levels.
2. The old units are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above units.
3. If these units are not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated. In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 723-23 and the City of Plano Contract No. 2025-0243-O)