The Plano Event Center services catered functions with contracted professional food service personnel labor including waiters, bartenders, stewards, and concession workers.
The Plano Event Center recommends awarding the 2025-0156-AC Professional Food Service Staffing contract to SMB Staffing LLC. SMB Staffing LLC is the lowest responsive, responsible bidder. The Department believes they are capable of fully meeting the requirements of the contract as specified in the bid documentation.
The contract term is one year with four automatic renewals at the City’s discretion for a maximum of five years. The total award of this contract, estimated at $2,040,000, anticipates exercising all contract option years for a full five-year term. FY 24-25 estimated at six months for $204,000 anticipates the contract beginning April 14, 2025. FY 25-26, estimated at $408,000, will be the first full year of the contract. FY 26-27, FY 27-28 and FY 28-29 are also estimated at $408,000 each, and FY29-30 (based on six remaining months) is estimated at $204,000. Utilization of contract labor instead of in-house staff for these specific services is a savings of approximately $250,000 annually.
Should approval be denied, it would not be possible for Plano Event Center to service large catered events and there would be a loss of food and ancillary services revenues.